Frequently Asked Questions

Every is an AI-powered business operations platform designed for craftspeople, freelancers, and small business founders. We help you manage invoicing, client relationships, time tracking, expenses, and business automation - all in one place with an intelligent AI agent that actually understands your business.

Think of us as "your one and only hire" - reducing the need for multiple software subscriptions, virtual assistants, or additional team members to handle your business operations.

Every is perfect for:

• Freelancers and consultants who need professional invoicing and client management
• Creative professionals and craftspeople managing multiple projects
• Small business founders looking to automate operations without hiring staff
• Service-based businesses wanting to reduce administrative overhead
• Anyone tired of juggling multiple tools for basic business operations

Getting started is simple:

1. Sign up free — you'll get 5,000 AI credits instantly, no credit card required
2. Connect your Google account for enhanced features (optional)
3. Complete the quick onboarding to import existing data or start fresh
4. Start using the AI agent to create your first invoice or client
5. Upgrade to Every Core when you're ready to send invoices and accept payments

Our AI agent is embedded throughout the platform and can be accessed in multiple ways:

• Chat Interface: Use natural language to create invoices, manage clients, or ask questions
• Email Integration: Send any email threads to agent@every.ai to automatically create estimates, invoices, or tasks
• File Upload: Drop screenshots, PDFs, CSVs, or receipts for automatic data extraction and organization
• Smart Suggestions: Get contextual recommendations based on your business data

The AI agent can handle a wide range of business tasks:

• Create professional invoices, proposals, and estimates from simple descriptions
• Auto-populate client information and contact details from integrated CRMs
• Analyze receipt photos and extract expense data automatically
• Set up recurring invoices and complex payment automations
• Track time and assign it to specific projects, clients, or offerings
• Manage your offerings catalog (products and services) with AI assistance
• Generate comprehensive business reports and analytics insights
• Import and process data from spreadsheets, Google Workspace, and HubSpot
• Convert proposals to invoices with one click

Absolutely. Your business data is completely segmented and never co-mingled with other users' data for analysis. We use enterprise-grade security practices, encrypt all data in transit and at rest, and you can delete your data anytime. Our AI processing happens in secure, isolated environments specifically designed for business data privacy.

Every includes everything you need to run your business operations:

We integrate with the tools you already use:

• Google Workspace: Full integration with Calendar, Contacts, Drive, and Gmail for seamless business operations
• HubSpot: Two-way CRM integration to sync contacts, companies, and deals
• Stripe: Secure payment processing, subscription billing, and automated payment flows
• Email: Direct AI agent communication via agent@every.ai for automated task creation
• File Upload: Support for PDFs, images, CSVs, and business documents with AI-powered data extraction
• Clerk: Enterprise-grade authentication and user management with OAuth providers

Yes! Every Plan includes custom branded templates where you can add your logo, customize colors, and personalize the layout for both invoices and proposals. You can set default payment terms, tax rates, invoice numbering, and create reusable templates that match your business branding perfectly.

Every is free to start — you get 5,000 AI credits instantly, no credit card required. Use them to try every feature. When you're ready for more, subscribe to a paid plan for monthly credits and continued access.

Every Plan includes all features with no tiers or limits - simple, affordable pricing:

• Every Copilot: Your intelligent business assistant for all operations and automation
• Send Invoices & Proposals: Professional documents sent directly to clients via email
• Get Paid Online: Accept credit card payments through Stripe with automated follow-ups
• Track Everything: Complete client pipeline, time tracking, expense tracking, and detailed reporting
• Offerings Catalog: Manage your products and services with AI-powered pricing suggestions
• Custom Branding: Add your logo and customize invoice/proposal appearance
• Integrations: Google Workspace, HubSpot CRM, and other essential business tools
• Automation: Recurring invoices, payment reminders, and workflow automation

AI credits power Every's AI features — creating invoices, analyzing documents, enriching contacts, chatting with your agent, and more. Free accounts get 5,000 credits to start with no time limit. Paid plans include monthly credits that reset each cycle, and you can buy more anytime.

Free accounts start with 5,000 AI credits that never expire. Paid plans include monthly credits that reset each billing cycle, plus the option to buy extra credits anytime. Billing is handled securely through Clerk and Stripe. You can cancel anytime with no penalties, and we pro-rate any unused time. Payment methods include all major credit cards, and you'll receive email receipts for your records.

Security is our top priority. We implement enterprise-grade security measures:

• Data Encryption: All data encrypted in transit (TLS/SSL) and at rest
• Data Isolation: Your business data is completely segmented from other users
• Secure Authentication: Trusted OAuth providers (Google, Microsoft) - we don't store passwords
• Access Controls: Granular permission settings for team members
• Secure Infrastructure: Built on trusted platforms like Clerk, Supabase, and Stripe

Yes, absolutely. You own your data and can delete it anytime from your account settings. When you delete your account, all your business data is permanently removed from our systems within 30 days. You can also export your data before deletion if needed.

When you connect external services like Google Workspace or HubSpot, we only access the specific data you authorize (contacts, calendar events, CRM records). This data is used solely to enhance your Every experience - auto-populating client information, syncing contacts, and enabling seamless workflows. Your data is never shared with third parties or used for advertising. You can disconnect any integration anytime from your settings.

Every is a modern web application that works on:

• Browsers: Chrome, Firefox, Safari, Edge (latest versions)
• Devices: Desktop, laptop, tablet, and mobile devices
• Operating Systems: Windows, macOS, Linux, iOS, Android
• Requirements: Modern browser with JavaScript enabled, internet connection

Our AI agent can process various file types for data extraction and analysis:

• Images: JPEG, PNG, GIF, WebP (for receipt analysis)
• Documents: PDF files (invoices, contracts, statements)
• Spreadsheets: CSV files (for bulk data import)
• Maximum Size: 5MB per file

We offer multiple support channels:

• Email Support: hello@every.ai (24/7 availability)
• AI Agent Help: Ask questions directly in the chat interface
• Priority Support: Faster response times for Every Core subscribers
• Knowledge Base: This FAQ and additional documentation

Yes! Our AI agent can help import data from spreadsheets, other invoicing tools, and business systems. During onboarding, you can upload CSV files or describe your current setup, and our AI will help organize everything in Every. We also offer manual import assistance for complex migrations.