CRM and contacts
Seats, member tiers, record limits, required CRM add-ons, and implementation help.
Private, in-browser model
Compare the complete monthly cost of two stacks.
Enter your own costs. The calculator supplies no vendor prices and treats the difference as a modeled delta—not promised savings.
Privacy: all calculation logic runs locally in this page. The tool does not persist inputs, set calculator-specific cookies, or transmit your costs. The site’s general analytics and privacy terms still apply to page visits; see the Privacy Policy.
A cost model that keeps its assumptions visible.
The categories come from the workflow-based evaluation in Every’s AI tools for consultants guide. You supply every amount because plans, credits, fees, and retained tools depend on your actual workflow.
VISIBLE FORMULA
Monthly total = CRM + prospecting/data + proposals/contracts + scheduling/projects + invoicing/accounting + AI/automation + (administration hours × planning cost per hour)
Annual total = monthly total × 12. Modeled delta = Scenario B − Scenario A; the interface describes which scenario is higher without calling the difference savings.
What belongs in each category.
Use the same scope in both scenarios. If a cost is uncertain, document the assumption outside the calculator and test a reasonable range.
Prospecting and data
Research, enrichment, data providers, list tools, credits, and compliant acquisition processes.
Proposals and contracts
Proposal creation, approvals, contracts, e-signatures, document storage, and retained specialist tools.
Scheduling and projects
Scheduling, project delivery, collaboration, time tracking, resource planning, and customer workspaces.
Invoicing and accounting
Invoices, payments, bookkeeping, reconciliation, payroll, tax tools, and responsibly modeled processing fees.
AI and automation
AI credits, workflow runs, integration platforms, setup services, monitoring, and ongoing maintenance.
Use the delta to ask better questions
- • Which categories truly disappear after a representative trial?
- • Which costs move from fixed subscriptions into usage or credits?
- • What implementation, migration, permission, and maintenance work remains?
- • Can you export the data and complete the handoffs your business requires?
Do not turn the delta into a claim
- • It does not predict productivity, revenue, margin, or return on investment.
- • It does not account for taxes, discounts, exchange rates, or price changes.
- • It is not proof that a platform replaces accounting, contracts, scheduling, or delivery tools.
- • It is a private comparison worksheet, not financial, tax, legal, or purchasing advice.
A lower modeled cost is only the start of the evaluation.
- 1
Run one representative relationship
Test the same relationship, proposal, approval or contract path, invoice, payment, and export in each finalist.
- 2
Verify every retained tool
Keep a category in the scenario until the trial proves the required workflow and data handoff.
- 3
Price real usage
Use your seats, records, credits, emails, automations, add-ons, and implementation needs—not the smallest advertised plan.
- 4
Review boundaries
Confirm accounting, contract, booking, delivery, data, and external-send boundaries before changing the stack.
For a category-by-category comparison, read the CRM and invoicing guide for freelancers. Check Every’s current pricing directly before entering Every in a scenario.
Stack cost calculator FAQ
What costs should I include in a service-business software stack?
Include CRM and contact management, prospecting and data, proposals and contracts, scheduling and projects, invoicing and accounting, AI and automation, required add-ons, and the administration time needed to operate the stack. Count every tool you will retain.
Does the calculator contain current vendor prices?
No. Plans, seats, credits, add-ons, payment fees, and promotions change. Enter the amounts that apply to your own requirements after checking each provider’s current first-party pricing and plan limits.
Is the modeled difference a savings estimate?
No. The delta is arithmetic based only on the values you enter. It does not predict implementation cost, productivity, revenue, tax treatment, return on investment, or realized savings.
How should I value administration time?
Enter a planning rate that is useful for your internal comparison, then multiply it by the estimated monthly hours required to maintain the stack. The result is a model input, not a valuation, wage recommendation, or financial advice.
When can I count a tool as replaced?
Only after a representative trial proves the complete workflow, data handoff, permissions, export, and boundary you need. Do not remove accounting, contracts, scheduling, project delivery, or another specialist category merely because a product lists an adjacent feature.
Does Every store the costs entered here?
No. This calculator runs in the page, sends no calculator inputs over the network, and does not store them in cookies or browser storage. Resetting or closing the page clears the comparison.